Effective Meeting Management

• Managers, supervisors, and team leaders
• Project managers and project officers
• Anyone who facilitates or chairs meetings

None

“Not another meeting!” Every manager, supervisor, and project officer spends endless hours going from one meeting to another. Most of the time, these meetings are a waste of time and resources. On the other hand, a meeting facilitated by an effective Chairperson that has a purpose, an agenda and the right people in attendance will get things done and is a productive use of everyone’s time.

This one-day workshop will show you how to prepare, facilitate, and conclude meetings that are purpose-driven and that get results. The workshop will teach you how to effectively use meetings to help you be more productive and efficient in your job. As a result of this workshop, you will become a more effective and polished Chairperson.

• We will give you practical, how-to skills that are immediately applicable to your job.
• Your workshop will be fun and entertaining; plus, you will learn more than you ever thought was possible.
• You can expect a relaxed and non-threatening learning environment.
• We limit attendance to allow maximum participation and feedback.

What You Will Learn:

Preparation

• Determine the reason for the meeting.
• Determine who should attend the meeting.
• Write the agenda.
• Schedule the right time and place for the meeting.
• Establish the desired tone for the meeting.

Facilitation

• Create a positive rapport and climate for the meeting.
• Use time management skills to keep the meeting on time.
• Use questioning skills to facilitate action.
• Manage conflict between meeting participants.
• Effectively manage interruptions and problem behavior.
• Moderate group discussions.
• Gain the maximum group participation and discussion.
• Create consensus for decisions.
• Summarize the meeting.
• Write meeting minutes and action items.

Conclusion

• Distribute meeting minutes and action items.
• Follow up on the results of the meeting.
• Determine if the meeting met its purpose.
• Identify your personal “lessons learned” for the next meeting.